I am assuming you are shipping from the US into Canada. You might
take the following points under advisement.
1) Do not expect any information you get from any individual,
official or otherwise (that includes me), to bear any resemblance to
what you will experience. Do not expect your past experiences to be
any guide to what may happen in the future. Sending material across
the border is a truly random event.
2) DO CALL CANADA CUSTOMS ... these days it is called Canada Border
Services Agency, or CBSA ... there are consular services in many
large US cities, such as New York, Washington DC, Seattle, and San
Francisco, and these may give you the information you need. You can
also check on line:
http://www.cbsa-asfc.gc.ca/
To talk to a real person, you can phone during business hours (8:00 -
16:00, local time):
* Call BIS (Border Information Services) from outside of Canada
(long-distance charges apply):
* (204) 983-3500 or
* (506) 636-5064
3) Check with a local art college, art museum, or the fine art
department of a local university to see if they have any experience
or suggestions.
4) Remember that information you get from a bureaucrat sitting in an
office may bear no resemblance to what the nitwit at the border decides to do.
5) There has to be a way to send art work into Canada for exhibition
without paying duty and taxes ... museums share exhibits all the time
... for example, Canadian museums do NOT pay duty on the Rodin
sculptures that are on tour right now.
6) Unless you are personally taking the material across the border
yourself, the person to whom the parcel is addressed is the one who
will have to pay the duty and/or taxes.
7) Send your art work to a MUSEUM or to a UNIVERSITY. For example, if
the stuff is going to Possomfart Gallery, 123 Mooseapple Street,
Beaverpoo, Saskatchewan, send it instead to Possomfart MUSEUM, 123
Mooseapple Street, Beaverpoo, Saskatchewan. Customs just assumes
anything going to something called a "gallery" is going to be sold,
and they will charge for it to come in to the country. If it is going
to a MUSEUM, they are less likely to charge. Once across the border,
the postal service delivers mail according to the street address and
postal code, not according to the name of the establishment. As an
alternative, if you know someone at a real university, send it to
them at the university address. Customs is less suspicious of art
work going to a university. Do not try to fake the name of a
university ... Customs will NOT know the names of all the museums in
the country, but they WILL know the names of all the legitimate universities.
8) CLEARLY label the package: ART WORK ON LOAN TO MUSEUM FOR
EXHIBITION -- TO BE RETURNED TO SENDER. Also fill out a customs
declaration at your post office and put that same information very
prominently on the customs declaration.
9) If anyone asks if the material is for sale, say NO ... it is on
LOAN for an exhibition. No matter what the truth of the matter is, just say NO.
10) When asked for the value, declare NO COMMERCIAL VALUE ... this
one really pains me ... but let your conscience be your guide. On
your customs declaration, put NO COMMERCIAL VALUE. If customs decides
they want to charge duty, then they will have to determine the value
... they will have no idea how to do that for a work of art, so they
will not bother.
11) Ship the prints separately from the sculpture. Label the prints
PRINTED MATTER ONLY. For the sculpture, you might label it "AN OLD
CHUNK OF WORTHLESS STONE I FOUND ON THE SIDE OF THE ROAD". O.K.,
O.K., I am not so sure about how to label the sculpture.
12) If you can stand the strain, do not insure your work. Basically,
you are serving as your own insurer. If you did the sculpture and the
prints, think of them as a chunk of stone and ink on paper ...
really, the cost to you is minimal and not worth insuring. I have
NEVER had anything go missing in the mail. And if you pack it well
yourself ... use plexiglass in the frames instead of glass, etc. ...
then there is no need to worry about breakage. If it is not insured,
Customs will take less notice of it.
13) DO NOT USE COURIER SERVICES. No matter what customs does, courier
services will charge the recipient a large (about $50) "brokerage"
fee just to bring the package across the border. Use the US Postal
Service ... they will be cheaper anyway.
14) If any of this information causes you problems or loss, please
refer to #1, above.
Cheers ....... Charles